The schedule your attendees will
actually open.
FlowGrid turns your festival, retreat, or workshop programme into a beautiful, live, interactive experience — loved by attendees, effortless for organisers. No reprinting. No WhatsApp chaos. No confusion.
Your attendees deserve
better than a PDF.
Static schedules create friction at every step — for you and for your guests.
Outdated before it's printed
PDF HellYou design a beautiful PDF. An instructor cancels the next morning. Now 400 people have the wrong schedule.
Group chat chaos
Message Overload"What time is my class?" · "Which room is Jazz?" · "Did the schedule change?" — repeated 50 times a day.
Wrong room, wrong time
Navigation ChaosAttendees wander the venue. Rooms overcrowded while others sit empty. Nobody knows where anything is.
Last-minute changes break everything
Zero FlexibilityOne room change. You're redesigning, reprinting, redistributing. Hours lost. People still confused.
Festival Group
47 members
Maria K.: What time is Bachata on Saturday? The website says different from the flyer
Tom H.
Direct message
Tom H.: Carlos had to cancel. Who's replacing him at 4pm? Nobody told us anything
Schedule_v7_FINAL.pdf
Sent by you · 3 versions
You: Wait — Studio B is on the PDF but someone taped a different sign to the door
You, answering these one by one at 11pm.
Latin Dance Festival
Day 1 — Saturday
Bachata Sensual
Main Hall
Salsa On2 Styling
Studio B
Kizomba Musicality
Rooftop
Scan a QR. Tap a filter. Instantly know where to go.
One platform, every event type.
Switch between event types to see FlowGrid adapt to your exact use case.
Example Dance Festival
Multi-style. Multi-teacher. Zero chaos.
Bachata Sensual Foundations
Carlos & Mia
Salsa On2 Styling
Luis Vargas
Kizomba Musicality
Ana Torres
Zouk Flow & Connection
Pedro & Sofia
Showing 4 of 4 sessions · Day 1
Tap the star to save to your schedule
The problem
"Juggling 40 teachers across 4 stages in a WhatsApp group."
Real organiser quote
"We used to send a PDF that was outdated the moment it was printed."
— Bachata festival organiser, Berlin
Key features
- Filter by style (Salsa, Bachata, Kizomba…)
- Teacher photos & bios
- Multi-room grid view
- Capacity & booking tracking
Built for the way events
actually work.
Every feature exists because real event organisers asked for it.
Instant live updates
Change a room, swap a teacher, cancel a session. Every attendee sees it in real time — no reprinting, no mass message, no confusion.
Export to your calendar
Attendees save their personal schedule and export it directly to Google Calendar, Outlook, or iCal. Their sessions show up alongside the rest of their life.
Your brand, your schedule
Upload your logo, set your fonts and brand colours. Every schedule page looks completely native to your event — no FlowGrid branding in the way.
Filter everything
By style, level, teacher, room, or time. Guests find what's right for them — no more scanning 6-page PDFs.
Connect your community
Link your Instagram, Facebook group, or WhatsApp community directly from the schedule. Attendees find the conversation — you stop answering the same questions.
QR codes per venue
Generate a QR poster for every stage or room. Attendees scan on arrival and see exactly that space's programme.
Beautiful on every phone
The schedule adapts perfectly to any screen. Attendees get a native app-like experience — no pinching, no zooming, no frustration.
Personal schedules
Attendees bookmark the sessions they want and build their own personal timetable. No app download needed — it just works in the browser.
Analytics & insights
See which sessions get the most views, when attendees check the schedule, and how your event is performing — all from one dashboard.
Trusted by organisers
who've been there.
We used to send a PDF that was outdated the moment it was printed. FlowGrid changed that completely — we push updates in seconds.
Bachata festival organiser
Berlin, Germany
The grid view showed us a scheduling clash between two headliners on day 1. We caught it before the event. That alone was worth everything.
Festival director
Amsterdam, Netherlands
Attendees actually knew where to go. First time in six years of running this conference. The QR posters at each room were a game changer.
Conference chair
London, UK
Used for all types of events
The scheduling layer for
the events ecosystem.
FlowGrid isn't just a tool — it's infrastructure. Add powerful, branded scheduling to your platform without building it yourself.
White-label ready
Your brand, your colours, your domain. FlowGrid disappears — your platform shines.
API & embed
Embed a live schedule anywhere with a single `<script>` tag. Or connect via REST API.
Multi-event management
Manage a portfolio of events from one dashboard. Perfect for networks and venue groups.
Booking integrations
Connect your existing booking system. Attendee data flows in — schedules update automatically.
Analytics for organisers
Your clients get real engagement data — which sessions attract the most attention, peak traffic times, and more.
Let's build something together.
We're looking for retreat platforms, festival networks, event agencies, and booking systems to partner with. If your users organise events, we should talk.
Your next event
deserves better.
Stop fighting with PDFs, WhatsApp groups, and spreadsheets. FlowGrid takes 20 minutes to set up — and pays off before day one of your event.
Or explore a live example first:
View demo event schedule