Festival & Event Planning Blog

Expert guides, templates, and best practices for creating amazing events

Integrations & Partners

WeTravel + FlowGrid: The Perfect End-to-End Solution for Retreat & Festival Organizers

Discover how WeTravel (for payments & bookings) and FlowGrid (for schedules) work together seamlessly to create a professional experience from registration to event day.

Dec 279 min read
Platform Overview

The Many Ways to Use Flow Grid: From Yoga Festivals to Corporate Retreats

Flow Grid isn't just for yoga festivals. Discover how event organizers use this flexible platform for wellness festivals, dance conventions, workshops, corporate retreats, conferences, and more.

Dec 710 min read
Analytics & Data

Data-Driven Decisions: Export and Master Your Event Analytics

Stop guessing what worked. Export your event data to Excel or Google Sheets for powerful analysis, stakeholder reports, and year-over-year comparisons.

Dec 712 min read
Features & Tools

Never Miss a Sold-Out Session: How Waitlist Automation Reduces No-Shows

Sold-out sessions don't have to mean wasted opportunities. Learn how automated waitlists maximize attendance and create better attendee experiences.

Dec 78 min read
Community & Engagement

Beyond the Schedule: Using Event Apps to Build Community

Transform your event app from a schedule tool into a community hub. Strategies for fostering connections and building lasting relationships.

Nov 2914 min read
Budget & ROI

Hidden Costs of Manual Event Scheduling: The True Price of Spreadsheets

Discover the hidden costs of manual event scheduling and how automation saves time, money, and prevents costly errors.

Nov 2910 min read
Wellness & Retreats

Wellness Retreat Scheduling: Creating Flows That Actually Feel Relaxing

Design wellness retreat schedules that balance practice, rest, and community. Create flows that feel natural and rejuvenating.

Nov 2912 min read
Quick Start Guide

Get Your First Festival Live in 10 Minutes

Skip the complexity. Create your festival schedule in minutes, not days. Step-by-step guide to launching your first event.

Nov 148 min read
Scheduling & Logistics

QR Code Event Schedules: Complete 2025 Guide

Create interactive QR code schedules attendees can scan instantly. Reduce printing costs and update in real-time.

Nov 1211 min read
Scheduling & Logistics

Volunteer Scheduling Best Practices for Large Events

Organize hundreds of volunteers across shifts, roles & venues without chaos. Proven strategies from festival organizers.

Nov 1210 min read
Festival Experience

Real-Time Schedule Updates: Keep Attendees Informed

Weather delays? Speaker cancellations? Learn how to communicate schedule changes instantly to avoid attendee frustration.

Nov 1210 min read
Retreat Planning

How to Create the Perfect Yoga Retreat Schedule

A comprehensive guide to planning yoga retreat schedules that balance practice, rest, and community time. Includes templates and best practices.

Nov 88 min read
Festival Planning

The Ultimate Festival Schedule Template Guide

Everything you need to know about creating professional festival schedules. From multi-stage events to single-day workshops.

Nov 710 min read
Event Management

Spreadsheets vs Scheduling Software: What's Best for Your Event?

A detailed comparison of managing event schedules in spreadsheets versus dedicated scheduling software. Real-world examples included.

Nov 67 min read
Event Planning

The Complete Event Planning Checklist for 2025

Don't miss a detail! Our comprehensive event planning checklist covers everything from initial planning to post-event follow-up.

Nov 56 min read
Festival Planning

7 Essential Tips for Multi-Day Festival Scheduling

Learn how to manage complex multi-day festivals with overlapping sessions, multiple venues, and hundreds of attendees.

Nov 49 min read